About the Role

Douglas Grove Surgery has an opportunity for a medical secretary to join our team on a part-time basis, for 18 hours per week working across 3 days.

With the increasing use of technology in general practice, medical secretaries are playing an important role in managing patient information and ensuring that healthcare providers have access to the data they need to deliver high-quality care.

The main responsibilities of the role include:

Providing a full secretarial service including the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc.
Handling queries regarding hospital appointments and treatments.
Ensuring that any requests for information are appropriately dealt with and that all subsequent charges are invoiced appropriately.
Arranging meetings (to include the booking of rooms) as required.
Designing template letters and forms for use throughout the practice.
Maintaining the clinical system, in an accurate and secure manner.
Assisting with the gathering of statistics and information.

About the Candidate

We would welcome applications from those with the following skills and experience:

Primary care experience is desirable.
Audio and touch typing skills.
Strong administrative experience and good organisation skills.
Sound knowledge of medical terminology.
Excellent general IT skills including MS Office and experience of working with a clinical system.
Experience in read-coding and work-flowing clinical documentation.
Excellent communication skills.
Understanding of the need to maintain confidentiality and data security, at all times.
Ability to multi-task and to work accurately under pressure.
Ability to work as part of a team, as well as independently.

About Us

Douglas Grove Surgery is a busy well-organised teaching practice, serving around 6500 patients. We have a small admin team who support the following;

- 2 x GPs
- 2 x Nurse Practitioners
- 2 x Practice Nurses
- 1 x HCAs
- Clinical Pharmacists
- FCPs
- Mental Health Nurses
- Care Co-ordinator
- Social Prescriber

We are a friendly and supportive team that strives to provide an outstanding service to its patients.

Benefits include:

NHS Pension Scheme
Annual Leave: minimum 28 days FTE, with enhancements for long service.

Disclosure and Barring Service Check

Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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