Medical Secretary/Administrator

Ashfield Medical Centre has a fantastic opportunity for a medical secretary/administrator to join our current team of three for 25 hours a week, 5 hours a day - Monday to Friday (timings can be negotiated for the right candidate).

• Providing a full secretarial service including efficient audio-typing, copy-typing and word processing, for all GPs and health professionals, as required. This includes the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc., in an accurate and quality manner;
• Handling patient and practice queries, regarding hospital appointments and treatments, confidentially;
• Ensuring that any requests for information from medical records are appropriately dealt with, according to practice policy, and that all subsequent charges are invoiced appropriately;
• Arranging meetings (to include the booking of rooms) and minute taking as required;
  
• Designing template letters and forms for use throughout the practice, as required;
• Maintaining the computer-based clinic system, in an accurate and secure manner;
• Managing the eRS referral management system;
• Assisting with the gathering of statistics and information, when required;
• Performing any reasonable administrative tasks, as requested by the practice manager;
• Knowledge of Death Protocol, sending coroners referrals and cremation papers.  Drafting coroner reports to be completed by GPs;
• Scanning of documents, reading and then highlighting and allocating to relevant staff, this includes internal, external and electronic post;
• Booking and cancelling of clinics as appropriate;
• Summarising of records as required.
  

• Strong audio- and touch-typing skills;
• Administrative experience and good organisation skills;
• Sound knowledge of medical terminology;
• Proficiency in the MS Office package, as well as excellent general IT skills and experience of working with a clinical system;
• Experience in read-coding and work-flowing clinical documentation;
• Ability to 'think on your feet';
  
• Excellent communication skills and a friendly approach; 
• Understanding of the need to maintain confidentiality and data security, at all times;
• Ability to multi-task and to work accurately under pressure;
• Ability to work as part of a team, as well as being comfortable working independently;
• Systm1 proficient.