Glemsford Surgery (West Suffolk NHS Foundation Trust)
Advertising Salary
AfC Band 3
Admin & Clerical
Careers Site Advertising End Date
10 Oct 2023
About the Role

Glemsford Surgery is currently looking for a medical secretary to join our team on 12-month fixed-term contract, to cover maternity leave. The role is offered on a part-time basis, working approximately 24 hours a week.  It is essential that applicants can work on Mondays, but we can be flexible around the other days.  The core hours are 10am - 4pm, but, again, we can be flexible within reason around this, for the right candidate.

The purpose of our medical secretary role is to provide general medical secretarial support to the doctors, nurse practitioner and practice nurses, involving word processing and audio typing along with general clerical work. The post-holder will also undertake non-routine activities which may be delegated by line manager, consultant staff or other members of the multidisciplinary team.

Core responsibilities of the role include:

  • Management of routine, urgent and two-week wait referrals;
  • Completion of secretarial administration including firearms applications, medical records requests and administration of private GP work;
  • Management of the secretaries' voicemail and email inbox;
  • Failsafe tracking of two-week wait referrals.
For further information about the role, please see the attached job descriptions.
About the Candidate
The ideal candidate will be an experienced SystmOne user with medical secretary experience. Knowledge of local referral frameworks would also be beneficial but is not essential.
For full person specification, please see the attached documents.
About Us

Glemsford Surgery is a small, friendly surgery in rural Suffolk with a patient list of approximately 4,500. Our staff comprises 4 salaried GPs and 4 nursing team members, alongside a multitude of allied health professionals and practice administration staff. We are one of a small number of surgeries in the country that are vertically integrated with secondary services meaning we are part of West Suffolk NHS Foundation Trust and offer NHS Agenda for Change terms and conditions.

#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community.

We are a busy, friendly, rural NHS trust, providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings. The West Suffolk Hospital, in Bury St Edmunds, provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital. We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be. We promote a diverse and inclusive community where everyone's voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for? 

Disclosure and Barring Service Check

Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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