HR & Health & Safety Practice Administrator

The main responsibilities of the role include:

Human Resources administration:

• Ordering staff name badges and uniforms
• Managing the new starter process
• Requesting and checking references
• Processing DBS checks
• Issuing contracts and new starter documentation
• Arranging door access cards
• Coordinating IT set-up, including NHS mail accounts and smart cards
• Managing the leaver process
• Logging registrar absences on ESR
• Logging and monitoring all staff absences
• Coordinating Return to Work processes, including issuing documentation, arranging meetings, and notifying management
• Circulating appraisal paperwork and maintaining appraisal records
• Logging cleaner leave and arranging appropriate cover
• Supporting general HR administration as required

Health & Safety:

• Assisting with implementation and monitoring of Health & Safety procedures in line with Practice policy and current legislation.
• Conducting weekly fire alarm testing and maintaining appropriate records
• Carrying out additional Health & Safety checks
• Equipment bag checks
• Supporting the management team in maintaining compliance with Health & Safety regulations

• An experienced administrator with excellent IT skills (including Microsoft Office systems), strong time management and outstanding organisational abilities.
• Experience of HR administration processes, including recruitment, onboarding, absence monitoring and record keeping.
• Ability to manage confidential and sensitive information with discretion and professionalism.
• Strong attention to detail, with the ability to multi-task and prioritise effectively in a busy primary care environment.
• Experience of coordinating compliance processes, ideally within Health & Safety or a regulated setting.
• Ability to communicate effectively with colleagues at all levels and work collaboratively within a multi-disciplinary team, as well as independently.
• A proactive and solution-focused approach, with the confidence to take ownership of tasks and see them through to completion.
• Experience using NHS systems (e.g. ESR, NHS Mail, Smartcard processes) is desirable but not essential.
• Previous experience within primary care or a healthcare setting is desirable but not essential, as training will be provided.
• Flexibility to occasionally work additional or alternative hours to support service needs.

 Disclosure and Barring Service Check

Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.