Haverhill Family Practice are looking to welcome a workflow administrator to their team on a part-time basis for 20 hours per week.
Reporting to the senior administrator, this key role will ensure that all incoming and internal patient correspondence is stored on/in the patients medical record and relevant information is coded.
Other duties will include;
- Locate documents as needed by the clinical and non-clinical staff.
- Scan documents for the prescriptions and clinical teams.
- Add any additional information about the source of the document.
- Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information.
- Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale.
- Scan all internal paper documents on to the relevant patients’ record and then store the documents in line with surgery procedures.
- Sort and date stamp all incoming patient-related mail.
- Use practice software 'Anima' to process incoming emails, checking and amending codes as necessary.
- Carry out any administrative related tasks as delegated by the doctors and non- clinical staff.
Please see attached job description for further information.