Assistant to Practice Manager

The Holbrook & Shotley Practice are looking to welcome an assistant to the practice manager. This position is offered on a part-time basis for 20 hours per week, working Monday - Friday 9am - 1pm. You will support the practice manager with all aspects of operations, including managing data quality issues, providing advice and guidance to all practice staff in the use of the clinical system. You will provide support and training for current and new staff ensuring that data quality  guidelines are understood and adhered to.

Other duties will include; 

• Administration support to the practice manager
• Produce induction schedule’s and tutorials for the registrars
• Arrange and structure ‘time to learn’ sessions monthly for administration staff
• Responsible for smart card administration
• Assist with the annual flu program
• Record and report staff absence, holidays and sickness
• Support the maintenance of staff HR files
• Manage and action tasks
• Support and training for new staff and oversee staff mandatory training
• Distribute all relevant NICE Guidance
• Mapping patient information flows
• Maintain an equipment log ensuring that ICB and practice equipment is identifiable

If you are a well organised person who thrives on a busy working environment where no two days are the same, we'd love to hear from you.

 We would particularly welcome applications from individuals who are:

• Experienced medical administrators within Primary Care ideally, with excellent IT and typing skills 
• Adaptable and friendly with strong administration, time management and organisational skills.
• Excellent communicators who work in a confidential and discreet manner and are able to think on their feet in a busy working environment.
• Able to multi-task, work hard and maintain high level of attention to detail when under pressure.
• Able to work as part of a multi-disciplinary team, as well as comfortable working independently. 

Some flexibility is required as you will sometimes need to work additional/alternative hours to cover for colleagues.

Disclosure and Barring Service Check

Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.